As a self-employed locum pharmacist it is important to stay in control of your accounts and invoices. Some pharmacies may have their own locum pharmacist invoice template but we recommended you have one to use also. Being able to issue an invoice at the end of your shift can keep things efficient for both you and the pharmacy.
Personal Details
Here is a basic set of data which all locum pharmacist invoices should include. The aim is to provide clear and concise information to make it as easy as possible to get paid.
Your details:
Basic information such as name, address and contact information.
GPhC Number:
Your registered pharmacist number.
Bank Details
Account number and sort code. Sharing this information doesn’t put you at risk as money cannot be taken from your account using them.
Pharmacy Details:
Branch name and address.
For the attention of:
This is the person who will authorise your payment such as the pharmacy manager.
Unique reference number:
Each invoice you issue will need to have a unique reference number. This could be the name of the pharmacy and the date, or it could be a sequential number from your own invoicing records. For example, “BOOTS20180601” or “INV000001”.
Date of Invoice:
This is the date that you issued the invoice.
Payment Due Date:
These are terms that you can decide on. Some larger businesses may default to a 30-days payment window, meaning they will pay the invoice within 30-days. You may also ask for immediate payment, or payment within 7 or 14 days.
Details of Services Performed
For the benefit of your own records and for clear communication, it’s good to add one line per day or shift. Include the following for each line:
Date
Dates that you performed services or worked shifts on.
Hours Worked
This may be a total of hours worked that shift or you may wish to show which hours you worked. For example, “08:00 to 12:00, 13:00 to 18:00” plus the total hours worked.
Rate
This is your locum rate that was agreed with the pharmacy.
Subtotal
A simple calculation of hours x rate for each line.
Expenses
Any expenses such as travel that you may charging the pharmacy. This will need to have been agreed in advance.
Additional Services
Any additional services you may have performed such as clinics or additional hours.
Invoice Total
A total for all the work being invoiced.
The pharmacy now has all the information they need in order to pay you. You may wish to design your own template or the one used in the example above is available to download here.
Locum Pharmacist Invoice Template
You can download your own locum pharmacist invoice template from the link below: View Template